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After you file the Form 486, you should
contact your service provider and discuss whether you will
be receiving discounted bills or applying for reimbursements
on services for which your service provider will continue to
bill you in full. Either method is acceptable to the SLD.
If your service provider will provide
discounts on your bills, the service provider will file a
Form 474, Service Provider Invoice Form. If you will pay for
your services in full and request reimbursement for your
E-rate discounted amount, you will file a Form 472, Billed
Entity Applicant Reimbursement (BEAR) Form. However, once
you have chosen a method and the first invoice form has been
filed with the SLD, that method must be used for the
remainder of the Funding Year. It is therefore important
that you contact your service provider to discuss how you
will receive your discounts.
ERC
Scope of Work
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ERC will converse with
client about preferred method of billing.
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If client chooses to receive
a discount on their bills, ERC will send notification to
Service Provider, referencing the approved FRN, Funding Year
and Account Numbers, requesting discounted invoices.
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ERC will monitor all funding
alerts and notify client when Provider has billed USAC for
discounted invoices.
Retention of Records and Audits
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Applicants MUST maintain their
records for at least five years to be able to comply with audits
and other inquiries or investigations. USAC and the FCC visit a
sample of applicants to ensure services have been delivered in
compliance with FCC rules. Once a client, ERC maintains these
records on your behalf in both a paper hard copy and for easy
access, a secure online accessible data warehouse.
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