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The Invoice (FCC Form 472 or FCC Form
474) Tells SLD to Pay the Service Provider The SLD must receive an
invoice in order to pay the discounted amount on services for which
funds have been committed. If applicants receive discounts on their
bills from service providers, the service providers must submit the
Form 474 (“Service Provider Invoice Form”) to receive payment for
the discounts they have provided.
If applicants wish to request
reimbursement for services for which they have already paid in full,
they must submit the Form 472 (“Billed Entity Applicant
Reimbursement Form”). The SLD bases the billing mode for each
funding request – discounting or reimbursement – on the first type
of invoice it processes for payment. Note that payment will not be
made on a Form 472 or a Form 474 received or postmarked after the
deadline listed below. Receipt of discounts or reimbursements
completes the E-rate process.
ERC Scope of
Work
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If client has chosen to receive a
discounted invoice from their Service Provider, ERC with use of
their proprietary database, will monitor funds disbursed to each
FRN based upon a Service Provider completing a Form 474. If an
FRN has no disbursement against it for 90 days after it has been
approved, ERC will contact the service provider and request
copies of all Form 474s submitted (if any) and will create a
case within USAC.
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If client has chosen to pay the
invoices in full from the Service Provider, ERC will at the
clients choice of periodic invoices file Form 472 for invoices
paid, document the invoices submitted, request vendor
certification, receive certification, scan, mail and send a copy
of the submitted 472 to client for their files. Once FRN has
received a disbursement against the submitted Form 472, ERC will
notify Service Provider of the disbursement and request a check
to be forwarded to client.
Retention of Records and Audits
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Applicants MUST maintain their
records for at least five years to be able to comply with audits
and other inquiries or investigations. USAC and the FCC visit a
sample of applicants to ensure services have been delivered in
compliance with FCC rules. Once a client, ERC maintains these
records on your behalf in both a paper hard copy and for easy
access, a secure online accessible data warehouse.
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